Starting a new job can be both exciting and daunting. The first few days are crucial for setting the tone for new hires and ensuring they feel welcome and prepared. 41% of employees stated they are somewhat likely to refer a friend based on the onboarding program. This is where an employee onboarding kit comes in. It's more than just a collection of company swag—it's a strategic tool that can help new employees integrate smoothly into your company culture and workflow.

What is an Employee Onboarding Kit?

An employee onboarding kit is a curated package provided to new hires on their first day or during their initial week at a company. It typically includes a mix of practical items, information, and company-branded merchandise designed to help new employees settle in quickly and comfortably. These kits serve as a warm welcome and a practical guide, ensuring that new team members have everything they need to start their job on the right foot.

Why Your Company Should Have Employee Onboarding Kits

Having an employee onboarding kit offers several benefits:

1. Enhanced First Impressions: A well-thought-out kit shows new hires that the company values them and has prepared for their arrival.
2. Streamlined Onboarding Process: It helps new employees get up to speed quickly by providing essential tools and information.
3. Boosts Morale and Engagement: Receiving a welcome kit can make new hires feel appreciated and part of the team from day one.
4. Promotes Company Culture: Branded items and cultural information help new employees understand and integrate into the company's culture faster.
5. Reduces First-Day Jitters: Having everything they need from the start can alleviate some of the anxiety that comes with starting a new job.

15 Ideas for Your Employee Onboarding Kit

Who doesn't enjoy a surprise package of goodies? A thoughtfully curated onboarding kit can make a new hire feel welcome and excited. Here's a mix of practical and fun items to consider for your kit:

1. A Welcome Letter Start with a personal touch. A handwritten note from the department manager or CEO can make new hires feel valued and excited about joining the team. It also sets a supportive tone for their onboarding process.

2. An Employee Welcome Packet Provide logistical information about the new hire’s start date, reporting details, required forms, and main points of contact. For remote onboarding, include instructions for accessing necessary apps and tools.

3. Tasty Snacks Include a selection of delicious snacks to give new hires an energy boost during their first days. Curating welcome kits with nutritious snacks and company swag can add a thoughtful touch.

4. Branded Apparel Branded t-shirts, hoodies, or cozy socks can help new hires feel like part of the team and are great for team-building events. Customizable options through platforms like Cooleaf allow you to create and ship these items on demand.

5. Tech Accessories Along with essential tech like laptops, consider adding practical accessories such as headphones, mousepads, or branded tech items like noise-cancelling headphones or charging stations.

6. Wellness Items Promote physical and mental well-being with items like water bottles, desk accessories, or yoga mats. If your company offers health benefits, include information about gym rebates or wellness app discounts.

7. Employee Handbook Include an employee handbook with policy guidelines and resources. Highlight key sections to help new hires navigate their new role smoothly.

8. Team Culture Handbook Share a guide to your team culture, including favorite local spots, unique traditions, and tips for navigating your communication channels. This personalised touch helps new hires integrate quickly.

9. Company's Social Media Handles Encourage new hires to follow your company’s social media channels. Provide a list of handles and follow up to welcome them on platforms like LinkedIn.
10. Team Member "User Guides" Create personal profiles for team members, including communication styles and interests. New hires can add their own profiles, fostering better team communication and understanding.

11. First Day Playlist & Headphones Welcome new hires with a curated playlist to help them through their first day. Include a pair of quality headphones and a card with a QR code to access the playlist.

12. Backpacks or Tote Bags Provide high-quality bags that are both practical and stylish. These can be especially useful for hybrid or remote workers who need to transport their tech and office supplies.

13. Office Accessories or Home Office Stipend Help new hires personalize their workspace with items like pen holders, computer stands, or desk plants. Alternatively, offer a gift card for office supplies so they can choose what they need.

14. Business Cards or Personalized Stationery Send a box of business cards or personalised stationery. This simple gesture can make new hires feel officially part of the team.

15. A Coffee Break, On You! Treat new hires to a coffee break with a gift card to a local coffee shop or a popular chain like Starbucks. It’s a great way to say welcome and encourage a moment of relaxation amidst their first busy days.

Conclusion

An employee onboarding kit is a powerful tool for making new hires feel welcomed, valued, and well-prepared for their new role. By thoughtfully curating the contents of these kits, companies can not only streamline the onboarding process but also enhance employee engagement and retention from the very first day. Investing in a well-rounded onboarding kit is investing in the future success of your employees and, ultimately, your company.

Resources:

1. https://www.peoplehum.com/blog/top-human-resources-stats-facts